Virtual Administrative Assistant

Control of expenses and income

The assistant can record and categorize all financial transactions, keeping everything organized. This allows you to have a much clearer view of your company’s finances and make more assertive decisions.

Employee control: payroll, taxes, vacations, etc.

Delegating employee control tasks ensures that all employee-related issues are handled accurately and promptly. This will help you avoid labor and legal issues and give you peace of mind knowing that everything is being done and you don’t have to worry.

Payment of bills and suppliers

Your virtual assistant can be responsible for monitoring accounts payable, scheduling payments and speaking with suppliers, ensuring that all financial obligations are met efficiently and within the established deadlines. No more late payment of bills and paying fines and interest!

Filling out spreadsheets and documents

The assistant can enter information into spreadsheets, create reports and documents as needed. This task is essential in a company, but let’s face it, it demands time and attention! So, save your precious time by delegating this task.

Issuing invoices and accounting organization

Delegating the issuing of invoices and the organization of accounting to a virtual assistant helps ensure that your company complies with its tax and regulatory obligations. A virtual assistant can generate and send invoices to clients, track payments received, and keep accounting records up to date.

HR and people management

To take care of this service, it is even more important that it is carried out by specialized and trustworthy people. Since it requires technical knowledge, your virtual assistant can help you find and monitor a reputable company that outsources this type of work.

Legal services

Again, count on the support of your virtual assistant to find a legal advisor with good references. They can do research to find companies, prepare quotes and schedule meetings so you can find the ideal professional to help you with this service.

Reception and customer service

Answering calls, answering your customers’ questions, replying to WhatsApp messages, or any other customer service-related task can be delegated to your virtual assistant. This will make your company more professional, providing your customers with quality service.

Analyze your demands

The first thing you need to do is carefully analyze your company’s demands. Think about what administrative services are needed in your company. Also think about which tasks need to be done by you, and which ones you can delegate to someone else.

A good idea is to make a list of these tasks and then make a checklist of the tasks you want to delegate or that are more urgent. Doing this will give you much more clarity about your current situation and will make it easier when you pass these demands on to your assistant.

Choosing the right professional to help you

There are hundreds of people in the job market. But that doesn’t mean that all of them are qualified or that they are really the professional you need. Therefore, understand well what your needs are and what you expect from a virtual assistant. Without a doubt, she needs to be trustworthy, committed and skilled.

But professionalism and commitment are not enough. A virtual assistant needs to have a good understanding of the administrative services of a company. Look for someone who is an expert in this area or who already has experience with this type of work.

Be clear when delegating services

Even if you understand what you need and know your business, your assistant still doesn’t. But when you clearly explain your needs, she will quickly understand and familiarize herself with your business.

Agree with her to have meetings whenever possible to talk about her needs, to find out if she is having any difficulties, or even to give her some feedback. You can also use a task management tool like Trello or a spreadsheet.

Trust your Assistant!

Once you have hired your assistant, it is time to trust her to do her job. We understand that this will not be easy at first. But as the days go by, and after she understands your needs, you can relax a little.

You don’t need to keep checking on her all the time, as if the task were still yours. Unless she still needs help. But little by little she will be able to do it on her own. Let the virtual assistant show you how she can help you and be self-manageable!