When you start working as a real estate agent, you have to handle all the background work yourself. In the beginning, everything is going smoothly: there are few clients, little administration, so hiring a real estate virtual assistant doesn’t even occur to you.
However, as your business grows and your team is built, you feel it is becoming more difficult to keep everything under control. You go home more and more tired, and often you even continue working from home. You are exhausted, and increasing turnover is out of the question because you can’t handle it anymore. This is the point where you will definitely need help if you don’t want to get stuck forever and end up as a mediocre office!
In this situation, hiring a full-time employee seems like an excellent solution, but if you don’t want the salary of a full-time employee to be a fixed, long-term burden on your budget, the best solution is to use virtual assistant services for real estate brokers!
Why is a virtual assistant the most effective help for a real estate agent?
A real estate virtual assistant provides administrative and other support to businesses from a home office. The biggest advantage is that they charge on an hourly basis, so you only pay for the time you actually use them in a given month! You can entrust them with almost any task that can be done remotely, e.g. preparing documents, managing emails, managing social media, etc.
Having a real estate virtual assistant is like having a permanent assistant in the background who helps you when you need them, and you only have to pay them after they actually do the work.
A virtual assistant is now essential for the smooth growth of a real estate office, as they take routine tasks off your shoulders without incurring a fixed expense, and you, as an office manager or salesperson, can concentrate on the important things!
How can a virtual assistant help the real estate agent and their salespeople?
Even a virtual assistant with little real estate experience can handle a wide range of tasks, and if they have some experience in this field, you can really entrust them with almost anything that can help your team and your work.
Let’s look at some examples, which you can of course expand according to your own needs, but you can also remove from them what you absolutely do not want to delegate:
1. Customer Relationship Management (CRM)
The more properties you have on offer, the more clients you will have on both the seller and buyer sides. As a result, the tasks directly related to sales will increase. Some of these tasks will be things you would never outsource to a virtual assistant (e.g. the sales itself, verbal and personal contact with the client), but most of the tasks will be simple routine work.
These could be, for example:
- Appointment scheduling, appointment check
- Data collection, updating
- Record keeping
- Preparation, sending and monitoring of contracts (from the seller and buyer side)
- Administration of credit, insurance and other transactions
- Issuing invoices, managing receivables
2. Marketing tasks
In order to have more and more clients, it is essential that you and your office are heard about in as many places as possible, even if you are part of a larger network and receive clients centrally. Related to this, there are many tasks that a virtual assistant can perform for you:
- Search for potential customers
- Managing ads and campaigns
- Social media management (new posts, comments, interests, etc.)
- Website maintenance
- Content creation (e.g. blog)
3. Personal and office assistant duties
If your marketing is working well and you’re even good at sales, then personal and other office tasks are already taking up a significant amount of your time. You might say these are small tasks, but when you add up the minutes you spend on them, they add up to hours a week or month that you could be spending on getting more business! So why not delegate them to a virtual assistant instead?
- Calendar management (appointment scheduling, meetings, etc.)
- Email management
- Live chat management
- Making a presentation
- Photo retouching and editing
- Data recording in tables and documents
- Other background work, paperwork, administration
The effect will be immediate and explosive as soon as a virtual assistant starts helping you with your work!
Hiring your first virtual assistant is a big decision, but once you get the hang of it, you won’t be able to imagine your office running without it!
You can save a lot of time with it, which you can use to expand your office.
There are a lot of routine tasks, most of which are repetitive on a daily basis, which you or your sales team members should not be doing, as time spent on real sales is much more expensive than a virtual assistant.
If you don’t have to deal with all the little things, everyone can do their work with less stress and focus on what can help the office develop and grow.
It instantly revs up your office without skyrocketing costs
You may think that an employee is a big responsibility, you can’t hire and fire them when turnover increases or decreases, and on top of that, the salary is fixed, which you have to earn every month.
Your virtual assistant, on the other hand, works on an hourly basis, as a contractor, within the framework of a contract, so there are no fixed costs, you give him as much work as you want, and the costs will be proportional to this.
You can have your own assistant for as little as 80-90% of an employee’s salary! You can use your Easy Mondays assistant for as little as 15 hours per month, which is about 10% of an employee’s salary and contributions.
This way, for a small amount of money, you can get help that will dramatically accelerate the growth of your real estate office right from the start, and later you can easily increase the speed as your tasks require and your income allows.